Real Estate Executive Assistant

Company: The Sanphy Group
Location: Westfield
Posted on: February 16, 2026

Job Description:

Job Description Job Description At The Sanphy Group, we're searching for a Real Estate Executive Assistant who thrives in a dynamic environment and enjoys being the central hub of our business operations. You'll play a crucial role in keeping our operations, clients, and details on track, allowing the Team Leader to focus on high-impact activities like appointments, negotiations, and company growth. If you're someone who enjoys having clear expectations and taking ownership, you'll find a supportive and fulfilling atmosphere here. Your detail-oriented nature and commitment to client satisfaction will ensure that everything runs smoothly and efficiently. This full-time opportunity offers a base salary of $60,000–$70,000, with performance-based bonus opportunities. Our typical schedule runs Monday to Friday from 9:00 a.m. to 5:00 p.m., with some flexibility during events and busy seasons. We're looking for someone who values precision, punctuality, and providing exceptional client care from start to finish. If you relish the idea of being a trusted "go to" on a small team and want to build something meaningful over the long term, we'd love to hear from you. Join us, and let's grow together. Compensation: $60,000 – $70,000 yearly Responsibilities: Your strengths in consistency, planning, and follow-through will be used every day. You will: Manage the full process from contract to closing for buyers and sellers, coordinating timelines, inspections, vendors, and paperwork so nothing is missed Maintain and improve systems and checklists for transactions, leads, marketing, and events, making sure everyone knows who does what and by when Monitor all lead sources, ensure quick response, and keep simple, reliable follow-up plans so clients never feel forgotten Support client communication with clear “what happens next” updates and check-ins, while keeping the team leader as the primary relationship. Plan and coordinate client events, street fairs, and expos, including timelines, vendor outreach, sponsorships, and logistics, so events run smoothly Run local errands in and around Union County and Essex County as needed Maintain the Team Leader’s calendar and priorities, protecting lead generation time and organizing key meetings and tasks, using technology tools to keep everything current and predictable You will have room to suggest better systems, speak up when something is off, and take the lead on getting things across the finish line. Qualifications: This role will be a strong fit for someone steady, dependable, and also comfortable taking charge when needed: Lives within a reasonable commute to Westfield, New Jersey, with reliable transportation for local errands in Union County and Essex County Licensed real estate agent or willing and able to become licensed quickly Two or more years of experience in real estate operations, transaction coordination, executive assistance, or a similar support role where you owned processes and deadlines Enjoys routines, checklists, and structure, and takes pride in keeping files, timelines, and communication organized Confident communicator by phone, email, and text, able to explain the process calmly to clients and work professionally with attorneys, lenders, and vendors Comfortable with technology and learning new platforms, including MLS, CRMs, and Google Workspace and AI tools are used to speed up writing and organization Steady, calm personality that can support a fast-paced, direct Team Leader, ask clarifying questions, and hold the line on priorities without drama or defensiveness About Company The Sanphy Group is a high-producing real estate team with Keller Williams Suburban Realty, serving Union County, Essex County, and surrounding New Jersey communities. We are a relationship-driven, community-focused team that believes in “luxury at every price point.” That means clear communication, follow-through, and treating every client with care.

Keywords: The Sanphy Group, Mount Vernon , Real Estate Executive Assistant, PR / Public Relations , Westfield, New York