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Construction Adminstrator in Closeout department

Company: ACS System Associates
Location: Mount Vernon
Posted on: June 27, 2018

Job Description:

Job DescriptionCurrently looking for a Construction Administrator for the Closeout Department to fill an opening. Interested candidates should have at least 3 years administrative background knowledge, preferably with some commercial construction systems primarily HVAC but not limited to and including some sprinkler, electrical and plumbing.Responsibilities of the Construction Administrator in the Closeout Department:• Creating and maintaining the library of training aids.• Convene a lesson learned session to promote the success of future projects.• Confirming the project has addressed the terms and conditions of the contracts• Confirming completion of exit criteria for contract closure• Formally closing out contracts associated with the completed project.• Ability to phase the closeout process of a project over a period of time rather than being a single event.• Coordinating, attending and documenting (videos, notes, pictures) all training activities• Coordinating and posting a link to a close out web page for each client that has video of our internally produced, or vendor supplied, quick links to refreshers.• Coordinating the complete close out package of ALL systems, OM’s, warranties, affidavits.• Delivering and walking the client through the documentation• Coordinating and making sure that clients have received maintenance quotes for all HVAC, roofing, PEMB systems• Regular call backs (bi monthly for 3 months) to check on customer training/ease of use, system operation follow up.• Being the clearing house for all warranty income calls, then coordinating all follow up service calls, tracking completion, sorting out warranty costs, contractor responsible with collaboration with the PM and super as needed. Education and/or Work Experience Requirements:Required:• Bachelor’s degree or equivalent related field experience.• Minimum of three (3) years of experience in the construction industry.Preferred:• Experience with commercial construction closeout process and Owner’s Manual• Excellent communication, interpersonal, analytical and organizational skills.Critical Competencies:• Strong communication skills; thorough and attentive to details; able to prioritize and multitask; proactive and deadline-oriented.• Microsoft Suite including Word, Excel, PowerPoint, SharePoint• Ability to interact effectively with customers, vendors and employees at all levels of the organization.• Excellent customer service skills and experienceWork Conditions:• Sitting for extended periods of time is common• Dexterity of hands and fingers is needed to operate a computer keyboard, mouse, and other devices• Physical ability to participate in training sessions, presentations, and meetings is requiredCompany DescriptionACS System was incorporated in 1983. Since then, ACS System has experienced the myriad of changes that have affected the construction industry. We have not only persevered, we have thrived and become stronger. It is a testament that ACS System Associates Inc. is resilient, committed to excellence, and without questions our valued client’s consistent faith in us.In the field of HVAC (Heating, Ventilation and Air Conditioning) ACS has completed every kind of project, be it Public or Private / Residential / Commercial / Institutional / High Rise / Computer Rooms / Theaters / Schools / Restaurants / Geothermal. Our mission is to provide our employees with an honest and helpful working environment, where every employee individually and collectively, can dedicate themselves to providing our customers with exceptional workmanship, extraordinary service, and professional integrity. Our commitment to this mission will allow ACS System Associates Inc. to continue our success and reputation as a premier mechanical construction company. The Mechanical Construction industry is an exciting area in which to work, and we will continue working to ensure ACS System remains on the cutting edge. In an industry that is an ever-shifting structure of priorities and demands, we maintain our integrity and continue to persevere. We continue to stay disciplined, and never compromise our promise. We are diligent in our consistent effort to Assure Customer Satisfaction, Safety, and Professionalism. This commitment gives us the advantage to deliver exceptional quality projects which meet budget and schedule goals. Our Associates have continued to meet the challenges of our field, and thrive. We are very proud of where we are today and excited about where we are headed.

Keywords: ACS System Associates, Mount Vernon, Construction Adminstrator in Closeout department, Professions, Mount Vernon, New York

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