Personal / Office Assistant

Company: Artuso Pastry Foods Corp.
Location: Mount Vernon
Posted on: March 16, 2023

Job Description:

Position Summary This Personal/Office Assistant position supports the CEO as well as the company by maintaining office systems and assigning and monitoring clerical functions and well as organizing the day-to-day activities of the CEO. This position plays a key role in supporting the administrative needs of the various departments of our team i.e. Sales, Marketing, Finance & Operations and will also be providing personal assistance and organization to the CEO. Position Requirements Ability to multi-task while managing phone & reception Well organized and detail oriented Mature, professional & positive presence representative of company image Good written and verbal communication skills Fluent in MS Office, Internet and various web applications and ability to learn proprietary systems Teamwork & communication skills essential Strong sense of job ownership Specific Responsibilities Provide administrative support to multiple team members, including the Company Executive Work on projects and tasks with CEO Maintain CEO Business and Personal Calendar Serve as liaison between CEO and different departments Send CEO correspondence as required Data Entry and Maintenance of Vendor/Supplier Portals and Prims Light Marketing Example monthly Newsletter, promotional mailings, etc Organizing office operations and procedures Greeting guests and visitors Handling multiple phones lines and direct calls to appropriate extensions and voicemails Controlling and coordinating the mailings of all interdepartmental documents and company correspondence Scheduling meetings and travel plans Receiving & distributing company mailings Updating and maintaining company contact management software/database Designing filing system File, fax and photocopy Manage office supply inventory and ordering Maintain and upkeep office equipment i.e. copier, fax machine, postage machine, etc. Create documents, spreadsheets and reports as needed (i.e. Daily, Weekly, Monthly, etc) Update and maintain company contact management software/database Reconciling various invoices; i.e. UPS, FedEx Most importantly, must make sure to follow up! Employment Type: Full Time Years Experience: 3 - 5 years Salary: $20 - $25 Hourly Bonus/Commission: No

Keywords: Artuso Pastry Foods Corp., Mount Vernon , Personal / Office Assistant, Administration, Clerical , Mount Vernon, New York